Checklist for introducing new users to the MPI-CBG Light Microscopy Facility
From BioDIP
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* Introduction to hardware: how to switch on/off. | * Introduction to hardware: how to switch on/off. | ||
− | * Introduction to software: how to properly acquire an image, z-stack, time series. | + | * Introduction to software: how to properly acquire an image, z-stack, time series (it might sometimes not be possible to cover all of that in the 1st intro). |
* Data handling: explain about original file formats and metadata; advantages/disadvantages of storing data on either hard drive or fileserver | * Data handling: explain about original file formats and metadata; advantages/disadvantages of storing data on either hard drive or fileserver | ||
− | * Data safety: Point out that the LMF holds no responsibility for data | + | * Data safety: Point out that the LMF holds no responsibility for data whatsoever! |
+ | '''Important:''' in order to keep the disk free for imaging - data stored on hard drives will be deleted on an irregular basis without warning. | ||
* Safety regulations: laser safety, S1 safety, correct use of wastebins. | * Safety regulations: laser safety, S1 safety, correct use of wastebins. | ||
* How to clean objectives. | * How to clean objectives. | ||
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'' Estimated time: strongly project dependent, but 1-2 hours are usually a good estimate '' | '' Estimated time: strongly project dependent, but 1-2 hours are usually a good estimate '' | ||
− | * Recap contents of first intro | + | * Recap contents of first intro |
+ | * Introduce user to things that couldn't be covered in the first session | ||
* Help user to set up the system for their own imaging experiment. | * Help user to set up the system for their own imaging experiment. | ||
− | * Stay with user until he/she feels save to use the system | + | * Stay with user until he/she feels save to use the system independently. |
− | * Invite user to contact the lmf team questions / problems / changes in their imaging projects. | + | * Invite user to contact the lmf team about questions / problems / changes in their imaging projects at any time. |
Revision as of 12:44, 1 February 2010
Contents |
First Contact
- Send user link to New user project questions. Ask the user to send all relevant answers to lmf(at)mpi-cbg.de ideally before the first face to face meeting. (It might not make sense for every user to answer every single question).
- Arrange a personal meeting with the new user and one or more members of the lmf team: discussion about imaging project and agreement on the most suitable system(s) using info from new user questions.
- Point out main contact details: lmf(at)mpi-cbg.de or lmf-helpline phone 210-2345.
- Avoid situations where a new user books a system at short notice and expects to get an introduction all done in 1 or 2 hours with no prior meeting/discussion about their project.
Administration (no system time needed)
Estimated time: about 30 minutes
Booking Database
- General structure of database.
- Booking budgets, costs.
- How to book systems and assistance (combined and separately).
- How do blockings work. When and why might the LMF ask users to give up their slot. Make user be aware of and respect the student's system checks!
- How to use the "Report" function.
Booking Rules And Responsibilities
- Delete and Cancel: the 24h rule.
- The SIFFY procedure: how to offer and take a free slot.
- At the end of each session, check booking database: last user / not the last user --> what are the responsibilities?
- Consequences for failing to switch off a system: extended booking + 15/30min assistant time
- AND: "END OF SESSION" means: data saved, sample removed, objectives cleaned, software closed ... system is free for the next user!!!
- Sign the user into the lmf-user mailing list
Theoretical Background (might be possible without system time)
- Background to the techniques that will be used with the system, eg. contrasting techniques, fluorescence, beampath, pinhole, detector etc.
On The System
First Introduction
Usually WITHOUT own sample!!!
Estimated time: system dependent, but usually around 2hours
- Introduction to hardware: how to switch on/off.
- Introduction to software: how to properly acquire an image, z-stack, time series (it might sometimes not be possible to cover all of that in the 1st intro).
- Data handling: explain about original file formats and metadata; advantages/disadvantages of storing data on either hard drive or fileserver
- Data safety: Point out that the LMF holds no responsibility for data whatsoever!
Important: in order to keep the disk free for imaging - data stored on hard drives will be deleted on an irregular basis without warning.
- Safety regulations: laser safety, S1 safety, correct use of wastebins.
- How to clean objectives.
Follow Up Introduction
With own sample!!!
Estimated time: strongly project dependent, but 1-2 hours are usually a good estimate
- Recap contents of first intro
- Introduce user to things that couldn't be covered in the first session
- Help user to set up the system for their own imaging experiment.
- Stay with user until he/she feels save to use the system independently.
- Invite user to contact the lmf team about questions / problems / changes in their imaging projects at any time.